How To Implement Enterprise Asset Management On Movie Sets

Enterprise Asset Management (EAM) has become a vital aspect of various industries, ensuring that assets are managed efficiently and effectively. An effective EAM solution comprises of software, hardware, and human elements.

In the context of movie production, the implementation of EAM can significantly enhance the management of physical assets, from cameras and lighting equipment to costumes and props. It can also have a meaningful affect on the effeciency and budget during the movie production.

Today we will delve into how to implement EAM on movie sets, providing a comprehensive guide for production companies looking to optimize their asset management processes.

Table of Contents

1. Understanding Enterprise Asset Management (EAM)
2. Importance of EAM in Movie Production
3. Key Components of EAM for Movie Sets
4. Steps to Implement EAM on Movie Sets
   • Assessing Current Asset Management Practices
   • Defining Objectives and Scope
   • Selecting the Right EAM Software
   • Developing a Detailed Implementation Plan
   • Training the Team
5. Best Practices for Effective EAM on Movie Sets
6. Challenges and Solutions in Implementing EAM

Understanding Enterprise Asset Management (EAM)

Enterprise Asset Management (EAM) refers to the management of the lifecycle of physical assets to maximize their utilization, reduce costs, and improve quality and efficiency. EAM encompasses the planning, acquisition, operation, maintenance, and disposal of assets, ensuring that each phase is optimized for the best performance and return on investment.

EAM systems integrate various functions such as inventory management, maintenance scheduling, and asset tracking into a cohesive framework. By leveraging EAM, organizations can make data-driven decisions, predict maintenance needs, and extend the life of their assets, thereby saving time and resources.

Important components that need tracking, also require dedicated positions. EAM solutions are typically run by asset managers, project managers, or a combination of roles like the stage and production managers.

Importance Of EAM In Movie Productions

In the film industry, managing physical assets efficiently is crucial due to the high costs and time-sensitive nature of movie production. From pre-production to post-production, numerous assets are involved, and their proper management can significantly impact the overall success of a project.

Implementing EAM in movie production ensures that all equipment and materials are available when needed, reducing downtime and delays. It also helps in tracking the condition and location of assets, preventing loss or damage. Moreover, EAM can contribute to better budget management by optimizing the use of assets and reducing unnecessary expenditures.

One of the biggest benefits of EAM on movie sets is a clear understanding of who is responsible for what. As we have seen in recent unfortunate court cases about mishaps on movie sets, its essential to have records, tracking, and effective communication regarding assets

Key Components Of EAM For Movie Sets

There are a few components to conside when setting up your EAM system for movie sets. Don't worry, we walk you through the various aspects below

Inventory Management

Inventory management is a critical component of EAM, especially on movie sets where a vast array of equipment and props are used. An effective inventory management system helps track the availability, location, and condition of assets, ensuring that everything is accounted for and in good working order.

Maintenance Management

Regular maintenance of assets is essential to avoid unexpected breakdowns that can cause delays and increase costs. EAM systems facilitate preventive and predictive maintenance, helping to schedule and track maintenance activities to keep assets in optimal condition.

Asset Tracking

Asset tracking involves monitoring the movement and usage of assets on the movie set. By using technologies like RFID, QR codes, barcoding, or GPS, production companies can ensure that all assets are properly tracked and accounted for, reducing the risk of loss or theft.

Lifecycle Management

Lifecycle management involves overseeing the entire lifecycle of assets, from acquisition to disposal. This includes planning for asset purchases, managing their use, and eventually disposing of them when they are no longer useful. EAM systems help streamline these processes, ensuring efficient use of resources throughout the asset's lifecycle.

Steps To Implement EAM On Movie Sets

It does take a strategic effort to implement an effective EAM system. Assuming you have the necessary support and budget, we will help you to get setup.

Assessing Current Asset Management Practices

The first step in implementing EAM is to assess the current asset management practices on the movie set. This involves identifying existing processes, tools, and systems used to manage assets, as well as any challenges or inefficiencies. Conducting a thorough assessment provides a baseline for improvement and helps identify areas where EAM can add value.

Defining Objectives and Scope

Once the current practices are assessed, the next step is to define the objectives and scope of the EAM implementation. This involves setting clear goals, such as improving asset utilization, reducing maintenance costs, or enhancing inventory accuracy. Defining the scope ensures that the implementation is focused and aligned with the production company's needs and priorities.

Selecting the Right EAM Software

Choosing the right EAM software is crucial for a successful implementation. The software should be tailored to the specific needs of movie production, offering features like asset tracking, maintenance scheduling, and inventory management. It is essential to evaluate different options, considering factors such as ease of use, scalability, integration capabilities, and cost.

Developing a Detailed Implementation Plan

A detailed implementation plan is essential to guide the EAM deployment process. This plan should outline the steps involved, timelines, resources required, and key milestones. It should also include a risk management strategy to address potential challenges and ensure a smooth implementation.

Training the Team

Training is a vital component of EAM implementation. All team members involved in asset management should be trained on the new EAM system, including its features and functionalities. Providing comprehensive training ensures that everyone can effectively use the system, maximizing its benefits.

Best Practices For Effective EAM On Movie Sets

When implementing EAM systems on movie sets, there are some best practices to consider. Let's discuss a few of the major ones.

Regular Audits and Reviews

Conducting regular audits and reviews of the asset management processes helps identify areas for improvement and ensures that the EAM system is functioning as intended. Regular reviews also help keep the team accountable and focused on maintaining high standards of asset management.

Leveraging Technology

Leveraging technology, such as IoT sensors and mobile applications, can enhance the effectiveness of EAM. These technologies enable real-time tracking and monitoring of assets, providing valuable data that can be used to optimize asset utilization and maintenance in your EAM Software.

Continuous Improvement

Implementing EAM is not a one-time effort but an ongoing process. Continuous improvement should be a key focus, with regular assessments and updates to the system and processes. Encouraging feedback from the team and staying updated with the latest advancements in EAM can help ensure that the system remains effective and efficient.

Challenges And Solutions In Implementing EAM

There are hardware, software, and human compenents to an effective EAM solution. Coordinating each aspect takes skill and is usually implemented by a deducated role like an asset manager, project manager, or production manager.

Here are some aspects to consider when starting your EAM implementation on movie sets.

Resistance to Change

One of the common challenges in implementing EAM is resistance to change from the team. This can be addressed by involving key stakeholders in the planning process, providing comprehensive training, and clearly communicating the benefits of EAM.

Integration with Existing Systems

Integrating the EAM system with existing systems and processes can be challenging. It is essential to choose software that offers robust integration capabilities and work closely with the software provider to ensure seamless integration.

This is why we recommend solutions like FolioProjects which integrates with your favorite project management platform, as well as provides EAM support. Most Project Portfolio Management (PPM) solutions require addons and expensive consultants to implement EAM if its supported. You need a low friction way to optimize the performance of assets on set, which FolioProjects provides for small decision-making teams.

Budget Constraints

Implementing EAM can be costly, and budget constraints may pose a challenge. To address this, it is important to conduct a cost-benefit analysis, highlighting the long-term savings and efficiency gains that EAM can provide. Additionally, exploring funding options and prioritizing key functionalities can help manage costs effectively.

Conclusion

Implementing Enterprise Asset Management on movie sets can significantly enhance the management of physical assets, improving efficiency, reducing costs, and ensuring the smooth running of production processes.

By understanding the key components of EAM, following a structured implementation plan, and adopting best practices, production companies can optimize their asset management and achieve better outcomes.

Despite the challenges, the benefits of EAM make it a worthwhile investment for any movie production company looking to streamline their operations and maximize the value of their assets.